HOA Letter Samples Forms and Templates

Writing a Letter “To” or “From” Your Homeowners Association

If you live in a community that is governed by a Homeowners Association (“HOA”), serve on the Board of Directors for your HOA, or work with an HOA as a manager, employee, or affiliate, there will most likely come a time when there is a need for written communications between you and the HOA.

Written communications serve to provide a record of the notification of items contained in the writing. They should always be dated, directed to a particular person if possible, and signed with the name of the signor printed under the signature. It is also important to have the sender’s contact information for replies. The main content that is being conveyed should be communicated in a respectful and professional manner. Written communications that are directed to the right person and contain proper content are more likely to receive timely responses that address the items of concern than poorly written letters that leave out important information or create hostility.

Our library of HOA forms contains many different templates of form letters that may be adapted for use in connection with HOA matters. Appropriate use of our forms will save you time and stress, and will facilitate proper communications. Below are samples of generic templates of letters that may be used for communications to and from HOAs. Additionally, there are samples of more specific letter templates to use for common HOA occurrences such as violations, assessments, requests, meetings and more.

If you don’t see the letter template you’re looking for below or if you would prefer to have a Word format for a specific template instead of a PDF format, send us a contact form letting us know what you need and we will do our best to accommodate your request.

Member Letter to Homeowner Association

There will most likely come a time when there is a need for written communications between you and your HOA. Use this letter template as a starting point for just about anything. Our form templates will save you time and stress, and will facilitate proper communications between you and your HOA.


Homeowner Association Letter to Member

You send lots of letters to your homeowners. This is the “Go To Form” for all those notes, messages and general contact information.


More Specific HOA Letters

Get granular when communicating with your association or members. The forms below have specific purposes and include best practice and required information you will need when corresponding.

HOA New Member Letters

HOA Request Letters

HOA Board of Director Letters

Go here if you’re looking for more HOA Board of Directors forms.

HOA Management Letters

HOA Violation Letters

HOA Dues and Assesment Letters

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Searching the web for HOA information is time consuming and frustrating. These are just two of the available forms and guides that you’ll find on our website.

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