Why HOA Board of Directors’ Meeting Agendas Matter

Every homeowners association (HOA) is guided by a board of directors that makes decisions affecting the community — from budgets and maintenance projects to rules enforcement and long-term planning. But before those decisions are made, there’s one small but very important step in the management process that is frequently overlooked or minimized: preparing and posting the agenda for the directors’ meetings.

HOA members have no doubt seen an agenda for a noticed meeting posted on the bulletin board, website, or emailed to members before the board meeting. While preparing and circulating the agenda for a meeting of an HOA’s board of directors might seem like a routine administrative task, in reality, it is a very important protection that is afforded to association members by state statutes and the HOA’s governing documents.

Reasons that the proper preparation and circulation of an agenda in advance of board meetings is important include:

• Transparency and Accountability – the agenda tells members exactly what the board plans to discuss and vote on at an upcoming meeting. This information is important for members to:
  • Know what issues are coming up for discussion / decision.
  • Monitor how their board is managing community affairs.
  • Hold board members accountable for: