Association Members Must Be Provided With Agendas Of Business To Be Conducted At Meetings

State statutes and governing documents for homeowners’ associations require advance notice to the members of meetings of the association’s board of directors. The notice should also include an agenda that sets forth the business that is to be conducted at the meeting.

The items that are included on the agenda for a board meeting are determined by the board of directors and, with limited exceptions, the board is not allowed to take action on items of business that are not included on the agenda for the meeting where the action is to be taken. All directors have a right to bring business before the board as an agenda item and owners can submit a proposed agenda item to one or more directors and request that the item be included on the agenda for a board meeting, but it is up to the directors to determine whether to include the item on an agenda. If an association’s board has authorized management personnel to place items requested by owners on an agenda, owners can submit their requests to the property manager. The timeline for submitting proposed agenda items is determined by management.

The types of business than can be conducted at a board meeting which were not included in the agenda for the meeting are:

• Responding to statements and questions from: