The Importance of Maintaining Proper Minutes of HOA Board Meetings

Introductory Comments

Homeowners associations are required by state laws and by their own governing documents to maintain proper minutes of their board meetings. Those minutes constitute the official record of the actions that were taken, or not taken, by an association’s board of directors. When there is litigation involving a homeowners association, the minutes that were maintained during the period in question will almost always become relevant in order to determine how the association, acting through its board of directors, handled a particular matter. Was the matter properly brought to the attention of the board? What did the board do concerning the matter? Was certain action properly authorized by the board of directors? Did the board exercise good business judgment? Did the board obtain appropriate input from legal counsel? Did a majority of a quorum make decisions? The minutes generally provide valuable information that can either make or break a legal action involving the association.