HOA Board Meeting Agendas: Who Sets Them and How Owners Can Request Items

Who decides what goes on an HOA board meeting agenda? Can an individual director require an item to be discussed? Can homeowners request that the board place an issue on a future agenda?

HOA board meeting agendas are important because they identify the business the board intends to discuss and act upon at a regular or special meeting. When agenda procedures are unclear, associations can run into confusion over who controls the agenda, whether owners may submit proposed agenda items, and whether the board may act on issues that were not properly listed for consideration.

This article explains how HOA board meeting agendas are typically established, why agenda items should be decided in advance of the meeting, how directors may propose items of business, and how homeowners can request that issues of concern be considered by the board at a future meeting. It also discusses why associations should consider adopting a clear policy for owner-submitted agenda items.

For associations that want a more organized meeting process, HOA Member Services also offers the HOA Board Meeting Forms & Documentation Guide, which includes a practical guide plus separate downloadable forms for board meeting agendas, regular and special meeting notices, attendance rosters, board meeting minutes, agenda item dispositions, attachments to minutes, and executive session summaries.

Related Resource:

HOA Board Meeting Forms & Documentation Guide